Issue details
Tree-maintenance Services Contract
To approve the procurement strategy for the
provision of a new tree-maintenance services contract.
A new long-term tree-maintenance services contract is required
following the expiry of the previous contract on the 31st of May
2024. The Council spends approximately £100,000 per year with
external contractors for tree-maintenance services and therefore,
an open tender exercise is required to demonstrate value for money.
The tender will be advertised on Find a Tender Service, Contracts
Finder and issued on The Chest e-tendering portal.
The Council is seeking to work collaboratively with a supplier of
arboriculture services to help deliver high quality maintenance of
our tree stock and ensure the safety of all employees, residents
and visitors to the Council’s land holdings. The supplier
will provide extra capacity alongside the Council’s in-house
arboriculture team.
The Council originally entered into contract with Greenfingers
Landscape Ltd in June 2022 however, on the 1st of June 2023 Tivoli
Group Ltd acquired 100% of the share capital of Greenfingers
Landscape Ltd and a contract novation was agreed with the
Council.
Following discussions with Tivoli Group Ltd, the Council decided
not to execute the final one-year contract extension option and has
therefore, been operating outside of a formal agreement since June
2024.
The previous tender exercise was highly competitive with 16
submissions received. Following this success, we are looking to
conduct another open tender exercise and award to the highest
scoring bidder using the evaluation criteria detailed below:
Price – 45%
Quality – 40%
Social Value – 15%
It is proposed that the contract is established for an initial
three years with the option to extend for a further one year.
The Council are currently operating outside of a formal agreement
for tree-maintenance services. Formally procuring a long-term
contract will reduce risk to the council if any disputes,
performance or any other issues arise. It will also demonstrate
value for money through effective use of competition.
No major financial implications, the cost of the services to be
undertaken will be met from within existing budgets.
The successful contractor will be required to fix their prices for
12 months and any future price increases will be capped at no more
than RPIx.
The procurement process will be carried out in accordance with the
Council’s Contract and Procurement Procedure rules and the
Public Contract Regulations 2015. The contract will be in a form
approved by legal officers.
Members from the Contracts and Procurement Team and the Environment
Department will be required to develop the tender documents,
evaluate the bids received and manage the subsequent
contract.
Decision type: Key
Decision status: For Determination
Wards affected: (All Wards);
Decision due: 21 Nov 2024 by Strategic Director of Environment & Operations
Lead member: Executive Member for Environment & Communities
Lead director: Strategic Director of Environment & Operations
Department: Environment & Operations
Contact: Luke Smith, Contracts & Procurement Email: luke.smith@blackburn.gov.uk.
Consultation process
Considered, no consultations
required.
Agenda items
- 13/12/2024 - Officer Decisions Tree-maintenance Services Contract 13/12/2024
Documents
- Tree-maintenance Services Contract